Privacy Policy

Name of the Service Helmholtz AI Voucher System
Description The Helmholtz AI Voucher System is the place where user requests for the platform are handled.
Data controller and a contact person Helmholtz-Zentrum Dresden - Rossendorf e. V.
Bautzner Landstraße 400
01328 Dresden
Zentralabteilung Informationsdienste und Computing
Data controller’s data protection officer (if applicable) Dresdner Institut für Datenschutz
E-Mail: dsb[at]
Jurisdiction and supervisory authority DE-SN - Germany Saxony

Sächsischer Datenschutzbeauftragter
Postfach 11 01 32
01330 Dresden

E-Mail: saechsdsb[at]
Personal data processed and the legal basis
  1. Personal data retrieved from your Home organisation:
    • your unique user identifier (SAML persistent identifier) *
    • your role in your Home Organisation (eduPersonAffiliation attribute) *
    • your name *
    • your email address *
  2. Personal data gathered from yourself
    • Logfiles on the service activity including the IP address (deleted after 7 days)*
    • Your profile
* = the personal data is necessary for providing the Service. Other personal data is processed because you have consented to it.
Purpose of the processing of personal data The personal data is required to provide you with the Helmholtz AI Voucher System service. Saving in log files occurs to ensure the functionality of the website and the security of our information technology systems. This data is therefore only evaluated when technical problems or attacks on our webserver arise. The legal basis for data storage is Article 6, Paragraph 1 f GDPR (legitimate interest). Combining this information with other user data does not occur.
Third parties to whom personal data is disclosed Tickets you submit to the Helmholtz AI Voucher System service will be worked on by members of the platform distributed over the Helmholtz centers in Germany.
Cookies The Helmholtz AI Voucher System service uses cookies. Cookies are text files that are stored in a computer system via an web browser.
Many websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which Internet pages and servers can be assigned to the specific web browser in which the cookie was stored. This allows visited websites and servers to differentiate the individual browser of the dats subject from other Internet browsers that contain other cookies. A specific web browser can be recognized and identified using the unique cookie ID.
The Helmholtz AI Voucher System service needs cookies for its functionality. It would not be possible to determine whether a user is logged in or not without the use of cookies.
By means of a cookie, the information and offers on our service can be optimized with the user in mind. Cookies allow us, as previously mentioned, to recognize our service users. The purpose of this recognition is to make it easier for users to utilize our service. The service user that uses cookies, e.g. does not have to enter access data each time the service is accessed, because this is taken over by the service, and the cookie is thus stored on the user's computer system.
You may, at any time, prevent the setting of cookies through our service by means of a corresponding setting of the web browser used, and may thus permanently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via a web browser or other software programs. This is possible in all popular web browsers. If you deactivate the setting of cookies in the web browser used, not all functions of our service may be entirely usable.
How to access, rectify and delete the personal data and object to its processing? Personal data can be accessed and reviewed by accessing To delete your personal data please contact
Withdrawal of consent To withdraw the consent to the Data Privacy Statement or the terms of use please contact
Data portability Contact the contact personal above to retrieve your personal data.
Data retention Personal data is deleted on request of the user or if the user has not used the Service for 36 months.
Data Protection Code of Conduct Your personal data will be protected according to the Code of Conduct for Service Providers, a common standard for the research and higher education sector to protect your privacy
Update of this privacy statement We may update our Privacy Statement from time to time. Updates of our Privacy Statement will be published at this location. Any amendments become effective upon publication. We therefore recommend that you regularly visit the site to keep yourself informed on possible updates.